Document Repository Administrators' Guide:
Chapter 2
Deleting records

If you have the database permissions to delete records, you should see something like Figure 1 on the Document Repository home page. If you do not have database permissions to delete records, you should not see the Delete option. Contact admin if you believe there is an error. By default anyone can delete their own records.

Figure 1
Deleting a record

Edit--Edit or delete an existing document in the Repository.

Click either the tools icon or the word Edit to delete a document record in the database.

 

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Deleting a record

To delete a document record from the repository database, perform the following steps:

1. If you know the document ID number you can enter its URL directly ("...index.cgi?action=deletedoc&doc_id=nnn" where nnn is the document ID number). Skip ahead to Step 3.
   
   
2. Either use the Search feature to find the document you wish to edit OR use the Browse all documents feature to browse through all documents, and click the word Delete in the Admin Functions column. If you do not have delete permissions you will not see the word Delete.
   
   
3. Confirm that this is the record you want to delete.
   
   

Proceeding beyond this point will permanently delete the record from the database. The document ID number is unique and cannot be reused. There is no "Undo" operation. Be absolutely certain you want to delete this document record from the database before proceeding.

4. Click the Delete this document? button to delete the record from the database.
   
   

The document record has been deleted.

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Back to Chapter 1, "Introduction"

On to Chapter 3, "Database structure"

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